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Policies and Procedures

Proposal Sumbission Guidelines

ORSP staff is available throughout the proposal development process to help with planning, to suggest ideas, to review drafts, and to develop budgets. We encourage you to take advantage of this service. 

For proposals responding to an announcement or request for proposal from an external funding agency

The prospective Principal Investigator (PI) should contact ORSP to schedule a planning meeting (see contact information below).  This should be done as early as possible to allow time for registering new PIs, developing budgets, obtaining letters of support, etc. As soon as possible after a decision to apply for funding, ORSP will meet with faculty/staff to review the proposal guidelines, plan the proposal submission process, review the required supporting documents, and discuss the development of budgets and budget narratives that fit funding agency guidelines and University policies. Interested faculty/staff members have the primary responsibility for writing the proposal narrative. ORSP will aid faculty/staff in the preparation and writing of the proposal. ORSP will prepare all necessary forms for the proposal. ORSP will facilitate and complete all submissions.

For investigator-initiated proposals:

See Grants & Contracts Handbook for suggestions on planning investigator-initiated proposals

• The prospective Principal Investigator (PI) should discuss their idea with his/her department chair and dean.
• The PI must complete the Grant Concept Review Form, obtain the signature of his/her dean, and submit the form to the ORSP.
• ORSP will contact the prospective PI for an appointment to discuss the proposal.
• If a funding source was not identified by the PI, ORSP will complete a search for potential funders.
• ORSP will submit the proposal on behalf of the PI.

Deadlines

• Prospective PIs are encouraged to submit proposals and supporting documents as early as possible. The narrative and all supporting documents are due to ORSP a minimum of three working days before the due date for electronic submissions or before the mailing date for hard copy submissions. This allows time to review proposals for conformance to proposal guidelines and to complete or correct documents as necessary. It also allows contingency for system issues that could delay electronic submissions.
• NOTE: Proposals submitted to ORSP less than 24 hours before the deadline may be refused if the review for conformance to guidelines shows missing or incorrect information that cannot be rectified prior to the submission deadline.

ORSP Contact Information for Prospective PIs: